Administrative Assistant

Admin |
Mexico City, Mexico

We’re Hiring! Administrative Assistant

Job ID # 2019-03-123

Globalization Partners is changing the way companies expand overseas and manage their global workforce. Our privacy-by-design platform is the first Global Employer of Record technology of its kind and was built to meet the complex needs of companies expanding their business into new markets around the world. We are the market leader in a growing industry and have innovation at our core. We have been ranked the #6 fastest growing company in America (Inc.-2016), and the #1 fastest growing company in Massachusetts (BBJ – 2017). If you are looking for a great organization with a nationally recognized culture where you can make an immediate impact, then we want to talk to you about joining our Dream Team!

We are experts in helping companies meet the challenges of global expansion and hold ourselves to high standards of doing business by maintaining our triple bottom line philosophy that emphasizes happy clients, happy employees and happy shareholders. We are always eager to find competitive, motivated, hardworking people to join our team. We work hard and we play hard — if you do too, then come join us!

About the position: As an Administrative Assistant in a fast-growing company, you will have responsibility of assisting our Mexico City staff to help improve productivity. The ideal candidate is a self-starter who works well in a fast-paced environment.  We are looking for someone with high energy and a laser-like attention to detail. We also seek someone with the ability and inclination to roll up his or her sleeves and do whatever it takes to get a job done.

To apply for this role, we invite you to complete an initial video interview. Please follow this link to move forward with the interview process: https://v3.rivs.com/46-58-36/

Location:             Mexico City, Mexico

Job Duties: 

  • Arrange and manage international and local travel and agendas
  • Coordinate high volume of meetings and appointments with internal and external attendees
  • Maintain online filing systems in SharePoint
  • Manage and distribute voicemails and fax correspondence sent to the main company line
  • Print, scan, photocopy and fax documents
  • Prepare national and international FedEx shipments
  • Scan and distribute incoming mail
  • Keep track of credit card receipts, assist with month-end credit card reconciliation and prepare expense reports
  • Manage a high volume of legal documents including coordinating signatures, notary, and apostille
  • Serve as the gatekeeper for the management and communicate professionally to external partners on their behalf
  • Additional administrative projects from various departments as assigned
  • Maintain office supplies and equipment inventory by anticipating supply needs
  • Greet guests and provide general support to visitors
  • Run business related errands
  • Order lunches on an individual basis and for large group meetings
  • Handle personal information with discretion and confidentiality
  • Plan staff social events, team retreats, and celebrations

Success Factors

We are creating this company together as a team, so it is incredibly important that we have the best and brightest people all working together towards our common goals. In order to be successful in our culture, we look for the following attributes:

  • BS/BA Degree required
  • Experience with Microsoft Excel, Word, Outlook and SharePoint
  • Excellent verbal and written English communication skills
  • Ability to work in a fast-paced environment
  • Ability to pay meticulous attention to detail
  • Willingness to be flexible
  • Highly Reliable
  • Ability to work independently
  • Highly organized and capable of multi-tasking
  • Committed to great work
  • Ability to lift 20 pounds
  • Great professional work references