Executive Assistant

Admin |
Boston, MA

As an Executive Assistant in a fast-growing company, you will have responsibility of assisting our executive staff to help improve productivity. The ideal candidate is a self-starter who works well in a fast-paced environment. We are looking for someone with high energy and a laser-like attention to detail. We also seek someone with the ability and inclination to roll up his or her sleeves and do whatever it takes to get a job done.

Job Duties:

Facilities Management

  • Maintain office supply and equipment inventory by anticipating supply needs
  • Greet guests and provide general support to visitors
  • Run business related errands
  • Manage corporate housing including bookings, scheduling cleanings and general maintenance, and ordering supplies

Personal Assistance

  • Run personal errands for executive team members
  • Order lunches on an individual basis and for large group meetings
  • Handle personal information with discretion and confidentiality

Administrative Support

  • Arrange and manage travel and agendas
  • Coordinate high volume of meetings and appointments with internal and external attendees
  • Maintain online filing systems in SharePoint
  • Manage and distribute voicemails and fax correspondence sent to the main company line
  • Print, scan, photocopy and fax documents
  • Prepare national and international FedEx shipments
  • Scan and distribute incoming mail
  • Keep track of credit card receipts, assist with month-end credit card reconciliation and prepare expense reports
  • Additional administrative projects from various departments as assigned

Success Factors

We are creating this company together as a team, so it is incredibly important that we have the best and brightest people all working together towards our common goals. In order to be successful in our culture, we look for the following attributes:

  • BS/BA Degree required
  • Experience with Microsoft Excel, Word, Outlook and SharePoint
  • Ability to work in a fast-paced environment
  • Ability to pay meticulous attention to detail
  • Willingness to be flexible
  • Highly Reliable
  • Very strong verbal and written communication skills
  • Ability to work independently
  • Highly organized and capable of multi-tasking
  • Committed to great work
  • Ability to lift 20 pounds
  • Great professional work references

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