If you want to establish a presence in the European Union (EU), Poland is an excellent place to do so. The country uses its own currency — the Polish zloty (PLN) — but has a hiring and onboarding process similar to other EU countries.

Taxation rules in Poland

There are multiple taxation laws to follow in Poland. You must register each new employee with the Social Insurance Institution (ZUS) within seven days of the employee’s first day. Employers contribute 19.48-22.14% of the employee’s monthly gross pay to social security. Employees contribute 13.71% to social security and 9% to health insurance.

Employers also contribute 2.45% of an employee’s monthly pay to funds (1% to the Labor Fund, 1.45% to the Solidarity Fund, and 0.1% to the Guaranteed Benefits Fund). Both relate to unemployment benefits and are separate contributions from social security. There's an annual cap on the assessment base for employer and employee pension and disability contributions. In 2026, the cap is PLN 282,600.

Poland payroll options for companies

Since every company differs based on what they do and how they operate, they should choose the Poland payroll option that works best for them. The choices include:

  • Internal: If you run a larger company with more resources, you may choose to establish Poland payroll at your office. This option requires more money and time to hire a separate team that handles payroll.
  • Poland payroll processing company: Businesses with limited time to establish and run Poland payroll can outsource with a local company in Poland. However, in principle you’ll remain responsible for all matters of liability.
  • G-P: For a simplified, compliant payroll option, you can choose to partner with a global EOR like G-P. Our robust team of legal and HR experts help streamline international payroll setup and management, so you can focus on other important aspects of growing your global teams.

How to establish payroll in Poland

Employers need some required information from employees to establish their Poland payroll. Companies must get an employee’s pension details, qualifications, PESEL number, and postal address before adding them to payroll.

Employers must complete separate tax registration requirements to start running payroll. They must register employees with Poland’s Social Security Institution (ZUS).

Streamline global payroll management with G-P

G-P streamlines each step of the payroll management process with our market-leading Global Growth Platform™. Pay your team with confidence anywhere in the world in 150 currencies with our 99% on-time automated payroll system — all with just a few clicks. Our products also integrate with leading HCM solutions, syncing employee payroll data across platforms automatically to create one reliable, convenient source of truth for HR teams.

Contact us to learn more about how we can support you.