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Poland Recruiting & Hiring

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When you’re recruiting and hiring in a new country, you’ll need to grapple with cultural nuances as well as employment laws. Polish employment law can seem complicated and confusing if you have never hired an employee in the country. However, Poland employment compliance and other EU countries’ laws share some similarities.

If you plan to expand to Poland, you’ll need to know these various labor laws to stay compliant. Globalization Partners is here to help. We’ll use our already-established Poland PEO to meet all levels of compliance while hiring employees who will work for you.

Recruiting in Poland

Before you start staffing and recruiting in Poland, you should take some time to learn about the country’s workplace culture. Cultural differences can be challenging as your company expands overseas, but an open mind and a basic understanding of Polish business etiquette can go a long way toward simplifying the process. Here are some tips to help you achieve and exhibit that understanding.

1. Make Timeliness a Priority

Punctuality is very important in Poland, especially in the workplace. If you’re running a few minutes late to a meeting or interview with a prospective employee, be sure to give them a call and let them know ahead of time.

2. Expect Straightforward Communication

Polish people tend to be very straightforward and direct in their communication. In Polish, politeness is marked by grammar and tone rather than word choice. Don’t be alarmed if you don’t hear “please” or “thank you” very often in meetings with potential hires. You should keep your language direct as well. Sugarcoating and being vague won’t get you very far with business partners and candidates in the country.

3. Keep Things Formal

Business culture in Poland is relatively formal compared to what you may be used to. You should take care to address people by their titles and avoid using first names unless you’re invited to do so. Greet candidates and associates with a firm handshake, and keep your hands out of your pockets during conversations. These small gestures can make a big difference when you’re doing business in Poland.

4. When It Comes to Business, Be Patient

People tend to conduct business slowly in Poland. Give your prospective employees time to weigh their options rather than trying to force a decision before they’re ready to make one. Hard sells and overly confident business speeches won’t win you any points. Instead, take the time to let your business relationship grow.

5. Understand Gift Culture

In Poland, people traditionally exchange gifts at initial business meetings as well as at the conclusion of business arrangements. You might give candidates and new hires small corporate gifts or souvenirs from your country, for example. Flowers, chocolate, and wine are also acceptable choices.

If you choose to give flowers as a gift, be sure to give them in odd numbers. Furthermore, avoid flowers with cultural significance, such as yellow chrysanthemums, which are used at funerals.

What Is the Recruitment Process in Poland Like?

Understanding the cultural side of the recruitment process is essential, but it’s just as important to have an understanding of the practical aspects of staffing in Poland. Utilizing the right recruitment channels can make all the difference when it comes to finding qualified local talent. Many companies source talent through the following channels:

  • Social media: Social networks, particularly LinkedIn, are widely used by recruiters in Poland.
  • Job boards: Unlike LinkedIn, job boards will allow you to directly reach a pool of candidates who are actively searching for new jobs. A balanced hiring approach in Poland will often utilize both job boards and social media.
  • Newspapers: Newspapers have a relatively wide reader base in Poland, so it won’t hurt to advertise positions in the classifieds as well.

Legal Compliance During the Process of Staffing in Poland

Under Polish law, employers cannot discriminate on the basis of any of the following characteristics:

  • Age
  • Sex
  • Race
  • Religion
  • Disability
  • Trade union membership
  • Nationality
  • Political beliefs
  • Ethnic origin
  • Sexual orientation

Your responsibility as the employer begins during the recruitment process. To avoid legal compliance issues, don’t ask questions about any protected characteristics in interviews, meetings, or even casual conversations with potential employees.

How to Hire Employees in Poland

The best way to hire Poland employees is with an employment contract. The country requires an employer and employee to draft, sign, and register an employment contract with the Social Security Bureau no later than seven days before the employee’s first day of work. Employers also need specific statements and forms in addition to the contract to register with the proper authorities.

Employment contracts must be in either Polish or English and include these items:

  • Name of employer and employee
  • Length of the contract
  • Date it was signed
  • Employment terms and conditions such as compensation, bonuses, type of work, place of work, and more

Poland Employment Compliance

Poland employment compliance includes multiple factors that begin with your employment contract. Three types of employment contracts are available and differ based on length:

  • Short-term contracts can consist of just a three-month probationary period
  • Fixed-term contracts are available for work up to 33 months but can be renewed up to three times
  • Indefinite contracts are open-ended

You must comply with the rules of the contract you choose. If you hire a Poland employee under a probationary period, you should outline the terms of that period in the employment contract. If the agreement does not include working hours, payment frequency, or annual leave entitlements, you’ll need to inform the employee of these details in writing within seven days of the start of the contract.

How to Onboard Employees

There is no standard process to onboard employees, so you should tailor the process for your company. Before your employee’s first day, establish any training they will need and put it on their schedule for the first week. You can also create some workplace culture training modules or videos to get employees acclimated to your business environment.

Benefits of Poland Hiring Outsourcing

Choosing Poland hiring outsourcing services from Globalization Partners brings a variety of benefits to your business. Instead of setting up a subsidiary before hiring employees, we make the process faster by using our established Poland PEO. We’ll employ workers on your behalf who can work for you in a matter of days. Further, you won’t have to worry about Poland employment compliance because we will shoulder the responsibility for you.

Why Choose Globalization Partners?

If you are ready to expand to Poland, Globalization Partners is here to help you simplify the process. Contact us today to learn more about our services.

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