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Ukraine Recruiting & Hiring

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When you decide to expand, you need to consider how you’ll recruit and hire talented employees in Ukraine. If you’re expanding without the help of a global PEO, you have to establish a subsidiary before you can hire employees. Globalization Partners can change this process through our Ukraine hiring outsourcing services. We’ll use our existing Ukraine subsidiary to hire employees who work on your behalf and help you get started in a few days instead of several weeks or months.

Recruiting in Ukraine

Operating a business in Ukraine is different than in the U.S., England, Germany, or other European countries. Understanding cultural nuances and business etiquette can make a difference in the type of employees you hire and how long they stay at your company. Consider the three areas below while staffing and recruiting for your business in Ukraine. 

1. Everything Takes Longer

While some countries operate under the premise that time is money, officials in Ukraine do not make speedy decisions. This can make it difficult to access detailed information, and instructions may not always be accurate. The culture is not very production-oriented, so avoid getting frustrated and make sure your team has ample time to get tasks done. 

Ukrainians also tend to run late — expect them to be about five minutes late to appointments or meetings. Most foreigners adjust to the lack of punctuality over time. 

2. Business Is Always Done Face to Face

Business is always done in person and never over the phone. However, it’s a good idea to always confirm meetings, as they frequently getrescheduled or canceled at the last minute. Many officials don’t like to be pinned down ahead of time, so you’ll have greater success making an appointment a few days in advance. 

Once you establish a personal rapport with the official, you’ll have greater access and can make deals faster. Many of the old Soviet-era mentalities still exist, including officials keeping their calendars clear in case they need to talk to someone higher up. Try to navigate this red tape as much as you can. 

3. Companies Have Authoritarian Structures

Many western nations prepare individuals for leadership roles as early as childhood. However, Ukrainians do not take personal responsibility easily and will often change their attitude when promoted to a leadership role. Most businesses in the country operate under an authoritarian structure where decisions always come from the top, and employees have little input. 

Many people don’t like this system, as it’s another aspect of the country’s Soviet Union days. While you can make changes to your company’s structure, it could take some time to get used to.

The Recruitment Process in Ukraine

Currently, the country has a candidate-driven market. While recruiting, you need to make your company and position stand out to attract the best talent. Consider writing personal emails, spending a significant amount of time negotiating details, organizing meetups, and launching robust referral programs. 

Most employers use Skype, email, or LinkedIn to communicate with potential candidates before using the phone. It’s also common to use these social networks to send follow-up messages. 

Some other popular places to find employees include: 

  • Doa.ua.
  • Jobs.ua.
  • Work.ua.
  • Rabota.ua.
  • Djinni.co.

Overall, the country relies on personal contacts. The best way to find talented candidates is to create business relationships and gain referrals from existing employees. While forming these relationships may feel like a waste, it can pay dividends in time. 

Laws Related to Ukraine Staffing and Recruiting

Your ability to carry out a background check is limited because of the country’s restrictions on data protection and privacy laws. You must have express consent to process an employee or candidate’s personal data or information. You can, however, process an applicant’s personal data without consent if it’s necessary for the job’s obligations or performance. 

Ukraine passed an anti-discrimination law in 2015 that protects employees from any discriminatory questions or hiring practices. This law forbids asking about a candidate’s political affiliation, nationality, origin, or sexuality. 

How to Hire Employees in Ukraine

The process of hiring employees for your Ukraine location depends on whether you choose local or foreign employees. Hiring foreign employees requires a work permit through the Employment Center, and you have to prove that you cannot find a Ukrainian citizen to fill your open job. A work permit usually applies for a one-year period, but it can get extended.

Ukraine residents do not need a work permit, but they must be at least 18-years-old when they start employment. It’s legally required to hire Ukraine employees under an employment contract. Indefinite duration contracts are common, while fixed-term contracts are allowed for certain projects and tasks.

Ukraine Employment Compliance Laws

Ukraine’s current labor code dates back to 1971, but employers are currently trying to pass a new one. When you hire Ukraine employees, you need to create an employment contract that details the position, date of hiring, salary, working conditions, and more. You and the employee need to sign this contract and notify the State Fiscal Services about the employment before an employee’s first day.

Ukraine employment compliance laws apply to employees as well. Once you hire a Ukrainian citizen, they need to give you an application for employment duty that’s signed, a labor book, and scanned copies of all their diplomas.

How Do You Onboard Employees in This Country?

Ukraine does not mandate any one particular way to onboard employees, but there are steps you can take to make someone more comfortable. When you hire employees in Ukraine, start their first day or week by going over the employment contract, company code of conduct, and other relevant information.

Try to travel to Ukraine for the employee’s first day to demonstrate the importance of their role with the company. If you can’t do that, send another company executive to make employees more comfortable. You can also onboard multiple employees at one time to promote employee bonding.

Benefits of Ukraine Hiring Outsourcing

When you choose Ukraine hiring outsourcing with Globalization Partners, you’ll get all the benefits of establishing a subsidiary first without all the hassle. We can use our already established Ukraine subsidiary to help you start working quickly, and we’ll hire Ukraine employees to work for you and help build your company. Plus, you won’t have to worry about Ukraine employment compliance laws, as we’ll make sure you stay compliant.

Contact Globalization Partners

If you’re planning an expansion to Ukraine, Globalization Partners can help with Ukraine hiring outsourcing services. Contact us today to learn more.

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